Disclaimer for holiday benefit in eTimesheet

Currently, holiday hours for observed holidays default into the timesheet based on the employee’s FTE and are not a guaranteed benefit.  The defaulted hours may not be correct for various reasons, such as the employee being on leave of absence prior to the holiday.  A symbol will now display in the Holiday Benefit column and direct employees to a disclaimer stating “Holiday hours default based on standard work hours, but may need to be changed based on Holiday Policy 6.20.”

Backup Timesheet Approvers can request supervisor review

A new field, request supervisor review checkbox, has been added to the timesheet approval page and will display for users that have the backup approver role.  If the backup approver checks the box when approving, it creates an acknowledgments list on the supervisor’s approval page and sends an email to the supervisor.  The timesheet will still be approved and the employee will be paid, but the new feature will allow backup approvers who may not be familiar with an employee’s work schedule to request supervisor review of a timesheet.  One caveat:  if the backup approver approves from the worklist page, the “Request Supervisor Review” checkbox is not available.  To use this new feature, backup approvers must open the each timesheet to access the “Request Supervisor Review” checkbox.

A supervisor has the option of denying the time when reviewing timesheets that need acknowledgment.  If a supervisor denies the timesheet, the status changes to “Resubmit Required” and the employee must correct and re-submit the timesheet.  The corrected timesheet, once approved, will be processed in the next payroll cycle.

The new supervisor acknowledgment type has been added to the existing timesheet acknowledgment report (HRB760).

Apple Computer and Ketera are recommending that users also adjust their browsers settings with regard to cookie handing. See the Internet Explorer browser/Windows PC example below.

From the “Tools” drop down menu, choose “Internet Options”

• Access the “Privacy” tab
• Click the “Advanced” button
• Select the checkbox “Override automatic cookie handling”
• Select the checkbox “Always allow session cookies”

Users who are unable to change these settings are recommended to work with their local IT support staff to make the adjustments, or contact the IT Service Desk, 688-4357 (HELP) for further assistance.  Please do not contact Apple regarding eStores Apple catalog issues.  Reserve your questions for the IT Service Desk or the Stores Service Center (2-2694 or stores@osu.edu).

Thank you for your patience.

We are sending you this note to let you know that the Office of the CIO (OCIO) will be decommissioning the use of the lastname.t# format previously assigned to sponsored guests.  The transition will begin on Monday, May 14^th and will be completed no later than May 25^th.   The following steps will be taken to make sure each guest successfully transitions to a new Ohio State Username formatted as lastname.#:

• OCIO will create a new Ohio State Username for each current guest.
• Once the new Ohio State Username is assigned, an email notification will be sent to both the guest and the guest administrator.   This email will contain information on the steps that the guest will need to perform in order to successfully activate at my.osu.edu and use their new university account.
• Guests will have five (5) business days to activate the new Ohio State Username formatted as lastname.#.    After five days, the old lastname.t# will automatically be inactivated and any email sent to lastname.t#@osu.edu will bounce as undeliverable.

We appreciate your cooperation as we complete this change.  Please feel free to contact me at wagner.21@osu.edu with any questions or comments.

Thank you,

As indicated in the message, please send inquiries about this change to Joyce Wagner.

May Close:

- Monday, June 4: deadline for interfaces is 7 p.m.

- Thursday, June 7: deadline for accrual entries/corrections is 7 p.m.

- Saturday, June 9: target date for GL report posting to eReports.

The full fiscal year closing calendar is available on the university Controller’s Web site.

1. HR and Semesters handout

2. HR and Semesters session presentation slides

3. Recent communications:

• NewsLink article mentioned during the session about Quarter Off Duty (QOD) for 2011-12 http://ocio.osu.edu/blog/newslink/2012/04/12/quarter-off-duty-for-2011-12/

• OAA communication that identifies Effective Dates of Hire for teaching staff http://oaa.osu.edu/assets/files/documents/SemestersFacultyAppointments.pdf)

• Example of a position that would not be converted automatically. In order for a position to be converted, the position must be active as of 7/1 and able to use for hiring an employee as of that date.

•  Click the thumbnail to enlarge the sample and refer to this example of a position that would not be converted as guide.

The updated form is now in an editable PDF format and includes improved instructions. Look for the revised form within the “forms area” for both the UNIV (still forthcoming) and the OSP web sites. Please discontinue using old versions of the form and submit all new requests using the updated form with the revision date of 4/10/2012.

If you have any questions call OSP Accounts Payable at 292-8187 or UNIV Accounts Payable at 688-5680.

Users encountering this issue with the catalog are advised to access the Apple catalog through Firefox or Chrome Internet browsers until the IE8/Windows 7 issue is resolved.

If you have any questions, please contact the eStores Service Center at 2-2694 or stores@osu.edu

Thank you in advance for your patience.

Key Dates for Spring 2012:

• March 19, 2012:  Fee Payment Deadline.  Record new hires before 5 p.m. so tuition credit will post by the March 19 deadline.  When recording a hire in the HR/SIS, make sure that the personal information record and the job data record are completed on the same day, with the same Effective Date, so the employee can access ePayroll and enroll in direct deposit.
• March 26: First day of classes.
• April 6: Drop for nonpayment of past due fees. Drop process will run over weekend and complete on April 9.
• April 9: Enrollment census date.
• May 7: Deadline to record changes to GFA funding and pay other student fees via the GFA page. The page will freeze at 5 p.m. for SP 12 entry.
• May 21: GFA expense posts to the General Ledger.
• June 11: The earliest Effective Date that a student can be terminated without the fee authorization reversing from his or her account.  For students who are terminated at the end of Spring 2012 quarter, record the termination before 7/1/12. Departments who don’t record terminations before the effective hire date (7/1/12) for the next term are charged for the next term’s GFA expense.

April Close:

- Wednesday, May 2: deadline for interfaces is 7 p.m.

- Monday, May 7: deadline for accrual entries/corrections is 7 p.m.

- Wednesday, May 9: target date for GL report posting to eReports.

The full fiscal year closing calendar is available on the university Controller’s Web site.