Building the Foundation of a Streamlined Identity Management Program

Article originally published in a different format

Identity and Access Management (IdM) is the combination of business processes, technology and policies used to manage information about a person throughout the lifecycle of his or her affiliation with the university.  Information is used to provide individuals with the right access to the resources they need and for which they are approved.

Students, faculty, staff, alumni and other members of the extended university community must have an intuitive way to find and utilize pertinent information and resources in a streamlined environment that protects confidentiality and intellectual property, promotes security of physical assets, and encourages multi-institutional collaboration.

The Identity and Access Management Program is in the process of building the foundation of this vision. The IdM program team and leadership identified 12 key components that comprise the university’s IdM program. Included in the components are:

  • Affiliation changes, which include bio/demographic changes, new student or new employee processes, or affiliation type change (e.g. student to employee)
  • Federation; a process that increases multi-institutional collaboration
  • Password Management including password self-service, password policy and requirements, and simplified sign-on
  • University White Pages

These components focus the scope of the IdM program and are prioritized into five release schedules. Currently, program activities are concentrated on requirements gathering, business and technical process validation, and analysis, which will support the development of a conceptual design for the future state of identity and access management at the university.

Additional information on the program is available at cio.osu.edu/projects/idm.

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