BuckeyeBox: Collaboration in the Cloud is Here!

Collaboration and information sharing is key to the success of our faculty, staff, and students. Many people across campus see the power of cloud-based storage tools to facilitate collaboration and research across OSU and with institutions around the world. In working with IT organizations across the campus, we recognized that coming together for a One University solution was the only way we could truly address this need.

We heard from individuals and departments across campus that the key to collaboration is a single, simple, secure, and mobile tool to make it happen. After reviewing multiple available solutions, the IT community has partnered with Internet2 NET+ Box to provide BuckeyeBox, an enterprise cloud file sharing and collaboration service. The university IT community will provide BuckeyeBox free to all faculty, staff, and students to facilitate collaboration. Our BuckeyeBox website (box.osu.edu) has more information on this service and all the benefits it can provide.

Using BuckeyeBox
BuckeyeBox enables the university community to securely share, access, and collaborate on important content anywhere, anytime, from any device. How will this improve collaboration? Take a look:

  • View and access content on demand. As long as you have web access, you’re never out of touch with critical content.
  • Share a whole folder of files across campus with just a link – no firewalls or access roadblocks.
  • Receive real-time updates, so you know when someone’s viewed, edited, or commented on your file.
  • Working on a project? Send project files to the team just by emailing a link. Comment on files and assign tasks to your teammates.
  • Put documents and pictures on BuckeyeBox, then access from a school computer or your tablet. No more lugging your laptop. Eliminates email clutter and saves space on your hard drive, too.
  • Use BuckeyeBox to avoid data mining. Our contract with Box keeps your information safe from data mining, a common practice among many of the commercial services currently available.

When Not to Use BuckeyeBox
BuckeyeBox is appropriate for personal files and information classified as public (See Data Classifications). You shouldn't use your BuckeyeBox account to collect, process, or store data covered by laws that protect privacy or require security measures. Personal Health Information (PHI) should never be stored on BuckeyeBox.

In addition, we are still working to make BuckeyeBox completely accessible to all individuals with disabilities. We are committed to diversity and a campus culture of inclusion, so BuckeyeBox is not approved for classroom use and will not be rolled out to students until we have fully integrated OSU's accessibility guidelines. Work is underway to provide seamless access to BuckeyeBox for the entire OSU community. Until that time BuckeyeBox can be used for administrative and research collaboration purposes, but may not be used for instructional purposes or in the classroom. Once OSU's accessibility guidelines have been fully integrated into the tool next semester, this service will also be available to our students, at which point we will be launching a campus-wide awareness campaign.

Special Thanks
A special thank you to our IT partners across campus who participated in making this solution a reality: Athletics (Jim Null), Board of Trustees (Ken Cherrington), College of Arts and Sciences (Diane Dagefoerde), College of Education & Human Ecology (Joe Rousch), College of Engineering (Michael Compton), College of Food, Agriculture, & Environmental Science (Rob Luikart), College of Law (Bruce Johnson), College of Social Work (Judy Nodjak), Graduate School (Doug Brownfield), Lima Campus (Jim Kerr), Mansfield Campus (Major Price), Marion Campus (Dan Aquino), Newark Campus (Howard Imhof), Office of Business and Finance/Admin & Planning (Darryl Jordan), Office of Student Life (John Link), Office of Research (Jim Lemon), University Libraries (Beth Warner), and Wexner Medical Center & College of Medicine (Phyllis Teater). This is a great example working together to achieve a One University IT Solution.

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