Author: Beth Varcho

Now that Microsoft has corrected email list functionality, we are turning our attention to relicensing and rebuilding all faculty, staff, students, and alumni email accounts in Office 365.

Why Relicense and Rebuild?

We must rebuild our accounts to accommodate changes Microsoft is making that will allow us to manage licenses with automated processes. You may see this change referred to online as a change in Microsoft’s SKUs (stock keeping unit), as SKUs enable a Microsoft to track their products, which in this case are individual email accounts.

The Information Security Executive® (ISE®) awards program recently recognized Chief Information Security Officer Helen Patton as ISE® North American Executive of the Year in the Academic/Public division. She was honored during the ISE® North America Leadership Summit and Awards held in Chicago on November 8-9.

Over the past several months, OCIO has collaborated with key university stakeholders and Amazon Web Services (AWS) to establish a university-configured AWS service for employees, called Ohio State AWS.The new service enables Ohio State employees to leverage AWS’s impressive portfolio of scalable, on-demand computing, database, storage and application services, but also provides all the benefits of an enterprise service.

Beginning on Thursday, October 11 when you log into systems protected by BuckeyePass(link is external) powered by Duo, you will now have the option use a “Remember me for 1 day” feature. Using this feature will enable BuckeyePass to trust that specific device and browser combination for one day, so for that specific device and browser combination, you will only need to authenticate through BuckeyePass once per day for any web application using Shibboleth and BuckeyePass.

As announced last month, BuckeyePass will protect eTimesheet and eLeave beginning on Sept. 30. Since we began expanding the number of applications protected by BuckeyePass(link is external), we’ve heard some concerns about difficulties connecting because of poor cell or Wi-Fi signals. With some advance preparation, there are always solutions.

Weak Cell Service/No Cell Service – your options:

Adobe Creative Cloud Service is the latest addition to our library of site-licensed software, which contains public domain or bulk purchase software that OCIO offers to the university community at no cost. Faculty and staff can access this service beginning Friday, October 5!

A phishing campaign has targeted the university, resulting in many students and some faculty and staff receiving numerous fraudulent, harmful messages. The Enterprise Security and OCIO teams are working to address this problem.

What to look for

Features of this campaign have included:

BuckeyePass is a self-service tool. That means you can add, modify and remove devices at any time as needed. We recommend having at least two devices registered, in case your primary device is lost, damaged or stolen. This will become increasingly important as BuckeyePass is added to more systems, such as eTimesheet and eLeave on Sept. 30 and Carmen and Vita on Oct. 11.