Microsoft Campus Agreement

Current Status (7/1/2016): The Microsoft Campus Agreement was restructured beginning July 1, 2007.

Overview

  • Departments: Funding for Campus Agreement departmental software for OSU-owned equipment has changed to a campus-wide assessment for colleges. Faculty and staff will obtain media from departmental media, through OCIO Self Service (available to Site Licensed Software Coordinators), or via purchase of media at Tech Hub or UniPrint in the Ohio Union. The departmental software suite now includes (greater detail below):
    • Windows 32/64-bit Operating System Upgrades
    • Office Pro/Enterprise (Macintosh and Windows)
    • Enterprise and Core Client Access License (Macintosh and Windows)
    • CoreCAL Server Suite (WinServer, Exchange, Sharepoint, Lync, SCEP)
    • System Center Suite (SCCM, SCOM, SCDPM, SCSM, SCVMM, SC Orchestrator)
    • SQL Servers (Express, Standard, Enterprise, Business Intelligence)
    • Microsoft Desktop Optimization Pack (MDOP)
  • Students have been added to our Campus Agreement as of 7/1/2013, and may now obtain Microsoft software at very attractive prices. See Personal Use Program below for more information.
  • Personal Use Program: Faculty, staff and students may purchase Personal-Use licenses on the Personal Use Program for their owned home computer, using their own funds. Faculty, staff and students own these licenses, which do not include upgrades. Student copies of Windows and Office become perpetual upon graduation (non-graduating students are required to return their licenses if they unenroll from the University). These copies may not be installed onto OSU-owned machines.

Products currently available to faculty, staff and students on the Personal Use Program are:

  • Perpetual Office Pro Plus 2013 Licenses
  • Perpetual Office for Mac 2011 Licenses
  • Windows upgrades to the latest version
  • Office Project Professional 2013 with 1 Project Sever CAL
  • Office Visio Professional 2013

Please visit Tech Hub or UniPrint in the Ohio Union for more details regarding pricing.

Office Professional Plus 2013 (departments): This is now available for download by Site Licensed Software Coordinators through OCIO Self Service. It is also available for faculty/staff Work-at-Home use (for installation at home).

Windows 8.1 Enterprise/Ultimate (departments): This is now available to Site License Coordinators via OCIO Self Service for faculty and staff for OSU-owned computers. The Enterprise and media is 32/64-bit and is bootable media at this time. Windows 8.1 32-bit and 64-bit media is available for faculty/staff Work-at-Home use through this same departmental media (for installation at home).


 Departmental Purchases

The Ohio State University has a Microsoft Campus Agreement for a suite of software for use by faculty and staff on OSU-owned equipment. Campus Agreement software is distributed as a license subscription, with the current contract period ending on June 30, 2018. The agreement also includes a Microsoft Select agreement for departmental purchase of Microsoft products not in the Campus Agreement, such as Project, Visio, etc. The Select agreement is a 3-year agreement, which extends from July 1, 2013 to June 30, 2016. To receive a quote for these products, please contact:

The Insight IUC Team
Phone: 1-800-805-3119
Email: IUCPG@insight.com
Fax: 1-480-760-7644

See contacts for the reseller for more information on the purchase of products at academic pricing on the Select agreement. A complete price list is also available (listing all current products as of 11/01/12) To see how and why this reseller was chosen, please see the Site License Advisory Team pages, with our Microsoft Reseller Recommendation. (.pdf)


 Products Available

The Microsoft Campus Agreement gives OSU faculty and staff access to Microsoft's popular computer software, including operating systems and desktop productivity tools for use on OSU equipment and on one personally-owned home computer for OSU business use. Version upgrades are available for the Campus Agreement software (departmental copies) during the subscription period. Funding for the Campus Agreement software is done through a campus-wide assessment to the colleges. There are no license fees to individual faculty and staff for the Campus Agreement software, except for the media fees for any media needed. All Campus Agreement software is distributed via OCIO Self Service.

Microsoft Campus Agreement Departmental Software:

General Information: The Campus Agreement allows you to install Windows on any university-owned machine with a "Qualifying OS" already licensed to the machine. Additionally, you can install Microsoft Office on any university-owned machine. The addition of the CoreCAL servers allows you to run any of the servers listed below as if they had Software Assurance on them. Each platform has its own set of licensed products:

Macintosh

  • Microsoft Office v.X Pro for Macintosh (Word, Excel, PowerPoint, Entourage, Virtual PC) -- MacOS X only.
  • Microsoft Office 2008 Pro for Macintosh (Word, Excel, PowerPoint, Entourage, Microsoft Server Exchange Support) -- MacOS X only.
  • Microsoft Office 2011 Pro for Macintosh (Word, Excel, PowerPoint, Outlook) -- MacOS X only.
  • Microsoft System Center Endpoint Protection (Forefront)
  • CORE Client Access License and Enterprise CAL (ECAL) for Faculty/Staff (client access to Windows, Exchange, System Management and SharePoint Portal servers). Students are automatically covered for CORE CAL.
  • SQL Client Access Licenses for students, faculty, and staff.
  • Microsoft operating system upgrades (see below). MacOS X is a "qualifying operating system:" machines with a MacOS X license may have Windows installed on them as part of the Campus Agreement.

Windows

  • Microsoft Office 2003 Pro (Word, Excel, PowerPoint, Access, Publisher, Outlook).
  • Office Enterprise 2007
  • Office Professional Plus 2010
  • Office Professional Plus 2013
  • Windows operating system upgrades (Windows XP Pro 32-bit/64-bit, Vista Enterprise/Ultimate 32-bit/64-bit, Windows 7 Enterprise/Ultimate 32-bit/64-bit, Windows 8/8.1 Enterprise 32/64-bit, Windows 10, and successor operating systems).
  • CORE Client Access License and Enterprise CAL (ECAL) for Faculty/Staff (client access to Windows, Exchange, System Management and SharePoint Portal servers). Students are automatically covered for CORE CAL.
  • SQL Client Access Licenses for students, faculty, and staff.
  • Microsoft Sytem Center Endpoint Protection (Forefront)

Windows CoreCAL Servers (all servers may be treated as if they have Software Assurance for licensing purposes)

  • Windows Standard, Enterprise, Web, and Datacenter Servers (including HPC), and Windows External Connector (not RDS external connector)
  • Sharepoint Standard and Enterprise Servers, including Sharepoint Server for Internet Sites
  • Exchange Standard and Enterprise Servers and Exchange Standard External Connector
  • Lync Standard and Enterprise Servers and Lync Standard External Connector
  • System Center Endpoint Protection (Forefront) for all servers

System Center Servers (all servers may be treated as if they have Software Assurance for licensing purposes)

  • System Center Configuration Manager (SCCM) and Server Management Licenses
  • System Center Operations Manager (SCOM) and Server Management Licenses
  • System Center Data Protection Manager (SCDPM) and Server Management Licenses
  • System Center Service Manager (SCSM) and Server Management Licenses
  • System Center Virtual Machine Manager (SCVMM) and Server Management Licenses
  • System Center Orchestrator (SCO) and Server Management Licenses
  • System Center Endpoint Protection (SCEP) and Server Management Licenses

Windows SQL Servers (all servers may be treated as if they have Software Assurance for licensing purposes)

  • SQL Express
  • SQL Standard
  • SQL Enterprise
  • SQL Business Intelligence

Microsoft Desktop Optimization Pack (MDOP)

  • Virtualization Products:
    • Microsoft Application Virtualization (App-V)
    • Microsoft User Experience Virtualization (UE-V)
    • Microsoft Enterprise Desktop Virtualization (MED-V)
  • Management Products:
    • Microsoft Advanced Group Policy Management (AGPM)
    • Microsoft BitLocker Administration and Monitoring (MBAM)
  • Restore Products:
    • Microsoft Diagnostics and Recovery Toolkit (DaRT)

Note that for either the Windows or Macintosh platform you may install and use any number of copies of Office and any prior version of Office on a licensed device on OSU-owned equipment (the departmental software). For example, for Office, you may choose to run Office 2007 and Office 2003. This does not apply to the "Personal Use Software" purchased through Tech Hub. Choosing an older version of a product may incur a nominal media copy fee.

Get Help

You can get first level support from the IT Service Desk (Help Desk) for the products in the Microsoft Campus Agreement. They will answer questions about installation, as well as provide assistance with basic use of the applications. Contact the Help Desk by sending e-mail to 8help@osu.edu, by calling 614-688-4357, or by visiting the web site.

In addition, you can select Help from the Start menus from within the various desktop systems. Often you also can look for an answer to your question by going to Microsoft Support Online. Another source of information is the Microsoft Support Knowledge Base search system.

Contact Information

For questions concerning this web page, please contact software@osu.edu or 614-688-4357.