Eligibility and Distribution Issues

Eligibility and Distribution Issues

 What licenses can be installed on a given desktop?

Windows platform

Under the Microsoft Campus Agreement, departments can install MS Office Enterprise for Windows,  a Windows upgrade onto a PC with an existing full-license version of Windows, and CORE and Enterprise Client Access Licenses (allows desktop authenticated access to Windows, Exchange, Systems Management and Sharepoint Portal servers, a license only, no media). These can be installed onto OSU-owned equipment. You may use the current or an older version of Windows.

Macintosh platform

Under the Microsoft Campus Agreement, departments can install Office Mac Professional, Windows upgrades, and CORE and Enterprise Client Access License (allows desktop authenticated access to Windows, Exchange, Systems Management and Sharepoint Portal servers). These can be installed onto OSU-owned equipment.

For faculty/staff installing on a licensed OSU desktop, both the Windows Office package and the Macintosh Office package can be installed. This is a relaxation of prior rules, effective with Microsoft's April 1, 2007 Product Use Rights. The current version or any prior version of Office Enterprise for Windows and/or Office Pro for Mac may be installed on the licensed desktop. Any number of Office copies may be installed on the licensed desktop. If you are a faculty or staff member and have a Macintosh at work and a Windows personally-owned machine at home, you may install the Windows software on the home machine as you have Work-at-Home rights for a single personally-owned home computer for OSU business purposes. If you are a faculty or staff member, you may have more than one machine at work. You can use combinations of these choices in that case:

  • Example 1: You have one Windows computer and one Macintosh you use at work. You then could, for example,  install the Windows software on the one computer and the Macintosh software on the other. However, you can install software from the Campus Agreement on only ONE personally-owned home computer.

  • Example 2: You have two Windows computers at work you use. You then can install, for example, Windows XP on one computer and Windows Vista on the other. However, you can install software from the Campus Agreement on only ONE personally-owned home computer using the Microsoft Work-at-Home Rights.

Virtual Machines: You may use additional copies of the Vista operating system in up to 4 virtual machines on one device. You may use any edition (Business, Enterprise or Ultimate) or a prior version of the software in place of the licensed version for any of the additional virtual machines. You must use either Vista Enterprise or Ultimate OR a third party product to run the hardware virtualization software. A computer running the MacOS X operating system is an eligible upgrade system for a Windows Upgrade license from the Campus Agreement. As such you may use the Windows Upgrade media and run up to 4 instances of Windows on your MacOS X system. Third party examples for virtualization on Macintosh include Bootcamp and Parallels. 

 What licenses can be installed on a given server?

The Microsoft Campus Agreements permits specific servers to be installed on OSU-owned servers on campus. These servers are licensed for unlimited deployment on all campuses:

Windows CoreCAL Servers

  • Windows Standard, Enterprise, Web, and Datacenter Servers (including HPC), and Windows External Connector (not RDS external connector)
  • Sharepoint Standard and Enterprise Servers, including Sharepoint Server for Internet Sites
  • Exchange Standard and Enterprise Servers and Exchange Standard External Connector
  • Lync Standard and Enterprise Servers and Lync Standard External Connector
  • Systems Center Config Manager server and server Management Licenses
  • System Center Endpoint Protection (Forefront) for all servers

 Some licenses allow you to install software on one computer and a second copy on a laptop. Can a user install the software on two computers with the Personal Use Program?

The Personal Use Program allows the user to install a product onto one computer only.

 Can a user upgrade his/her version of Office, for example, to Office Enterprise 2007 for an upgrade fee on the Personal Use Program?

No. The Personal Use Program does not have "upgrade" pricing. This means that if you want to go to Office Enterprise, you must purchase Office Enterprise 2007.

 Is there a written contract for students to sign on the Personal Use Program? What about for faculty and staff?

Yes, students must sign an end user agreement. Faculty and staff must also sign.

 Is an additional license agreement required for upgrades for software on the Campus Agreement?

No, the original Faculty/Staff Acknowledgement is the agreement. However, OSU departments must track subsequent distributions of product versions and upgrades provided to for faculty and staff.

 If a user owns three to five systems, how many licenses need to be purchased on the Personal Use Program?

A faculty, staff or student is permitted to purchase only one license for each product and version for one computer.

 Is there a restriction to how many times a faculty or staff member can buy media on the Campus Agreement? What about changing from one platform to another; is a new license required?

There is no restriction to buying another set of  media. For example, if you were to damage one of the CDs in your set, you could buy a replacement set. A new Employee Acknowledgement agreement is not needed when changing computer platforms. Regardless of the number of machines you use at work, you are entitled to use only one copy of the software on one personally-owned home machine. If you change platforms, for example, from Windows to Macintosh, you need to contact UniPrint to get your license records changed to the Macintosh platform and to obtain the Macintosh media if you purchased your media directly from UniPrint. Alternatively, if your media is supplied within your department, your department will track and update your distribution records.