Training

Listed below are the available compliance and privacy training courses. Instructions for accessing the course are included, when available, as well as related training information.

Institutional Data Policy Training

The Institutional Data Policy (IDP) training is required for individuals who have access to restricted data and anyone who requires access to the administrative systems including PeopleSoft, eReports, Operational Data Stores, Financial Data Warehouse, and Student Analytics. A user's college or department may also require this training.

FERPA

Individuals who have access to student records, including grades or rosters, should take the FERPA training.

  • How to Enroll in the Training
    • Access Carmen and click the login button.
    • Your Carmen My Home page will open. Click the Join link in the navigation bar.
    • Scroll to the bottom of the Join instructions page and click on the Join link.
    • Select the link for the FERPA training course.
    • Click on the Register button to enroll yourself in the selected course.
    • Complete requested registration information and click on the Submit button. Note that fields marked with an * are required.
    • Confirm your registration information and click on the Finish button.
    • Click on the Done button

Gramm-Leach Bliley Training

Individuals who have access to customer financial and credit information, such as student loans and financial aid data, should take the Gramm-Leach Bliley (GLB) training.

Health Insurance Portability and Accountability Act Training

Individuals who have access to protected health information (PHI) should take the Health Insurance Portability and Accountability Act (HIPAA) training.

Identity Theft Red Flags

The Identity Theft Red Flags training is for individuals: who work in customer service areas where goods or services are sold but are not paid for fully at the point of the sale, such as patient & animal care clinics; who work in customer services areas where goods or services are sold and are paid for through payroll deductions such as parking services, memberships, etc.; who work in areas that generate bills or statements to collect on established accounts receivable; or who work in areas that handle loan processing. The training is also for managers, supervisors, and other individuals who oversee these processes.

IT Security Framework Training

The IT Security Framework Training is temporarily unavailable, pending major revisions reflecting the new Information Risk Management Framework which is under development.  Until this training is available, those interested in discovering what the framework is, what it involves and how it relates to our university environment can contact the OCIO Enterprise Risk Management group.